Garderie Petits Genies De Levesque INC
Administrative assistant
- Laval
- Permanent · Full time
- $36/h
- Experience
- 0 to 2 years
- Education
- CEGEP (DEC, AEC)
- Posted
- 1 wk ago
- Work Term: Permanent
- Work Language: French
- Hours: 30 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Maintain work records and logs
Computer and technology knowledge
- MS Excel
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Desktop publishing software
- Human resources software
- MS Office
- Electronic mail
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
Work conditions and physical capabilities
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Quick learner
Screening questions
- Are you available to start on the date listed in the job posting?
- Are you currently a student?
- Do you have experience working in this field?
Employment terms options
- Morning
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth