Administrative assistant - office

• Work Term: Permanent
• Work Language: French
• Hours: 36 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years
• or equivalent experience

Tasks

• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Electronic scheduler
• Social Media
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Accounting
• Payroll services

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Quick learner

Screening questions

• Do you have experience working in this field?

Employment terms options

• Early morning

Other

• Use of artificial intelligence

Employment terms options

• Morning
• Day

Health benefits

• Disability benefits
• Health care plan

Financial benefits

• Group insurance benefits
• Life insurance
• Pension plan

Other benefits

• Other benefits