Executive assistant

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years

Work setting

• Associations and non profit organizations
• General office

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Information technology
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Desktop publishing software

Area of work experience

• Business administration/management

Security and safety

• Criminal record check
• Driver's validity licence check

Transportation/travel information

• Valid driver's licence
• Own vehicle

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance
• Mileage paid
• Pension plan

Other benefits

• Other benefits
• Team building opportunities
• Travel insurance
• Wellness program